Who we are and how to contact us
Booster Tutors Limited is the data controller for the personal information described in this notice. That means we are responsible for deciding how and why your data is used.
Booster Tutors Limited
Wharfedale, School Walk, Bawtry, DN10 6HP
Email: boosterschool@googlemail.com
Company No. 16943076
Data protection queries are handled by David Hearnshaw, Director.
What information we collect
We collect only what we need to provide and improve our tuition services.
| Who | Information we collect | Why we need it |
|---|---|---|
| Students | Name, date of birth, year group, school, exam board, target grades, session attendance, progress notes | To deliver and tailor tuition sessions |
| Parents & carers | Name, relationship to student, email, phone number, home address | To communicate about sessions, progress, and invoicing |
| Website visitors & enquirers | Name, email, enquiry content submitted via contact form | To respond to your enquiry and, with consent, send updates |
Where a student has a disclosed special educational need, disability, or medical condition relevant to their learning, we may record brief notes to help us adapt our teaching approach. We only do this with the explicit consent of the parent or carer (or the student themselves if aged 16 or over).
Our legal basis for using your information
UK GDPR requires us to have a lawful reason for processing personal data. We rely on the following:
- Contract — processing necessary to deliver the tuition service you have engaged us to provide, and to handle payment.
- Legitimate interests — keeping parents informed of their child’s progress, and maintaining records to run our business effectively. We have balanced these interests against your rights and are satisfied they do not override them.
- Legal obligation — safeguarding and child protection duties under the Children Act 1989, and financial record-keeping for HMRC.
- Consent — for marketing communications (newsletter, promotional offers). You can withdraw consent at any time by emailing us.
How long we keep your information
| Type of record | How long we keep it |
|---|---|
| Student progress notes and session records | 1 year after the last session |
| Financial and payment records | 6 years (required by HMRC) |
| Safeguarding records | Until the student reaches age 25, or longer if a concern was formally raised |
| Marketing consent and general enquiries | Until consent is withdrawn, or 2 years of inactivity |
Who we share your information with
We do not sell your data. We only share it in these limited circumstances:
- Our tutors and staff — on a need-to-know basis to deliver your sessions.
- Payment processors — strictly to handle invoicing and payment. We do not store card details.
- Partner schools or the local authority — only where you have been informed of a referral or partnership arrangement.
- Statutory authorities (police, social services) — where we have a legal safeguarding duty to disclose. In these cases we may not be able to inform you in advance if doing so could put a child at risk.
We use Google Workspace to store and manage data. Google operates under appropriate data transfer safeguards. We do not transfer your data outside the UK for any other purpose.
Safeguarding and children’s data
The safety and wellbeing of the children and young people we work with is our highest priority.
Our Designated Safeguarding Lead is David Hearnshaw. Our full Safeguarding and Child Protection Policy is available on request.
Your rights
Under UK GDPR you have the following rights. To exercise any of them, email us at boosterschool@googlemail.com. We will respond within one calendar month, free of charge.
Access
Request a copy of all personal data we hold about you or your child.
Rectification
Ask us to correct any inaccurate or incomplete information.
Erasure
Ask us to delete your data where there is no compelling reason to keep it.
Restriction
Ask us to pause how we use your data in certain circumstances.
Portability
Receive your data in a portable, machine-readable format.
Object
Object to processing based on legitimate interests or for direct marketing.
Withdraw consent
Withdraw marketing consent at any time without affecting past processing.
Complain to the ICO
Contact the Information Commissioner’s Office at ico.org.uk or 0303 123 1113.
Cookies and our website
Our website may use cookies to improve your experience and collect anonymous analytics data via Google Analytics. We do not use cookies to identify you personally without your knowledge. You can manage or disable cookies at any time through your browser settings.
Changes to this notice
We review this notice at least once a year. If we make significant changes we will let existing clients know by email. The date at the top of this page always shows when it was last updated.
Our full internal Data Protection & GDPR Policy is available on request by emailing boosterschool@googlemail.com.
